ARLIS/NA Canada

ANNUAL BUSINESS MEETING / RUNION DAFFAIRES ANNUELLE

MINUTES,

ARLIS/NA CONFERENCE / CONGRS ARLIS/NA

Denver, Colorado

Sunday 4 May 2008, 9:45 11:00 a.m. / Dimanche le 4 mai 2008, 9h45 11h00

acting secretary: Martha Gonzlez Palacios

Present: Paula Farrar (Fine Arts, UBC), Yolanda Koscielski (student, UBC), Martha Gonzlez Palacios (SFU), Alison Pattern (student, UWO), Janet Muise (CBC Toronto), Vanessa Kam (Fine Arts, UBC), Jill Patrick (OCAD), James Rout (Banff Centre), Daphne Dufresne (Montreal), Marilyn Berger (McGill University), Sheila Wallace (Emily Carr University), Lynne Woodruff (UVic), Melinda Reinhart (Concordia University), Marilyn Nasserden (University of Calgary), Liv Valmestad (University of Manitoba), Jonathan Franklin (National Gallery of Canada), Karen McKenzie (E.P. Taylor Research Library & Archives, Art Gallery of Ontario)

1. Welcome and introductions / Mot de bienvenue et de prsentation

Marilyn Nasserden, Chair, ARLIS/NA Canada, and Canadian Representative, ARLIS/NA, called the meeting to order at 9:

45 am and welcomed everyone in attendance. Introductions were made. 2. Adoption of the agenda / Adoption de lordre du jour

Moved by Sheila Wallace

Seconded by Jill Patrick Carried:

3. Approve minutes of ARLIS/NA Canada members meeting April 30th, 2007 in Atlanta / Adoption du procs-verbal de la runion des membres dARLIS/NA Canada du 30 avril 2007 Atlanta.

Moved by Jill Patrick

Seconded by Vanessa Kam Carried:

4. Business arising from the minutes / Suites au procs-verbal

None

5. Report from the chair / Compte rendu du prsident

ARLIS/NA Annual Conference, Atlanta, Georgia

Mid-year ARLIS/NA Board meeting, Minneapolis, Minnesota, September 2007

ARLIS/NA MOQ Spring Meeting 2007 in Montral, Friday 25 May 2007, Engineering, Computer Science and Visual Arts Complex (EV-Complex) Concordia University, 1515 Sainte-Catherine West, Montral, Quebec; 9:30 am 4:00 pm

ARLIS/NA Ontario 2007 Fall Meeting McMaster Art Museum & Bertrand Russell Archives, McMaster University, Hamilton, Friday, October 12th, 9:00 am 4:00 pm.

ARLIS/NA Northwest Chapter Meeting, Seattle Art Museum, November 2-3, 2007

6. Local chapter reports / Rapports des sections locales

Montral/Ottawa/Qubec Jonathan Franklin for Wolfgang Noethlichs

Chapter

Ontario

Janet Muise -

See http://www.arlison.org/AR_2007.pdf C. Northwest

Paula Farrar, vice-chair

2007 Annual chapter meeting: Seattle, WA. It included a tour of several libraries at the University of Washington and the recently expanded Seattle Art Museum.

The 2008 chapter meeting will be held in Vancouver at UBCs new Irving K Barber Learning Centre.

At the chapter meeting the following issues were discussed and will be presented to the membership at the next chapter meeting: The number of applications for travel awards have been very low. Currently there are two $250 for the ARLIS/NA conference and two $100 for the chapter meeting. They will be changed to a single award of $500 and $200 respectively

Some clarification is needed in the wording of bylaws referring to when members lapse.

7. Regional representative reports / Rapports des reprsentants rginaux

Atlantic Region / Rgion d lAtlantique

Now vacant

B. Prairie Region / Rgion des prairies
Liv Valmestad for Kenlyn Collins

Currently 4 members

Mary Lochhead (Architecture / Fine Arts and Music Libraries, University of Manitoba) 8. Upcoming conferences / Prochaines confrences

2009: 37th Annual. Indianapolis, Indiana. April 16-22

2010: 38th Annual. Boston, Massachusetts. Dates TBA.

2011: 39th Annual. Minneapolis, Minnesota. March 23-29. Joint conference with the Visual Resources Association

2012: 40th Annual. Toronto, Ontario. Dates TBA, approx. mid-April

9. IFLA 2008 Quebec City August 10-14

Art Libraries Section Pre-conference August 6-8 Montral

Website jbeglo@gallery.ca)

Theme: Art documentation/LocalContent/Global Context

Location: Centre d'archives de Montreal, Bibliotheque et Archives nationales du Quebec, Musee d'art contemporain de Montreal, Canadian Centre for Architecture

Sponsors: ARLIS/NA MOQ in collaboration with IFLA Section of Art Libraries

Co-sponsors: Artexte,Bibliotheque et Archives nationales du Quebec, Canadian Centre for Architecture, Musee d'art contemporain de Montreal, National Gallery of Canada Library and Archives

Early registration fee: until May 21: CAD $150. Maximun: 60

Contacts: Sylvie Alix, Musee d'art contemporain de Montreal, Jo Nordley Beglo, National Gallery of Canada

Canada Chapter meeting on Friday, August 8, 2008 at 2 pm at McGill. Preceded by tour at CCA 10-12 am and lunch on your own 12-1 at one of many restaurants between CCA and McGill, and 1 pm McGill University Rare Book Division tour. There are a couple of tours of art galleries after meeting as well on your own.

Liv Valmestad is organizing a tour of Quebec City.

Secretary for ARLIS/NA Canada: Melinda Reinhart volunteered for this position. Approved by acclamation.

10. Melva J. Dwyer Award / Prix Melva J. Dwyer

The winner of this year's Melva J. Dwyer Award is:
Index to National Gallery of Canada exhibition catalogues and checklists, 1880-1930 = Index des catalogues et des listes d'exposition du Muse des beaux-arts du Canada 1880-1930 / Philip Dombowsky. Ottawa : National Gallery of Canada, Library and Archives = Muse des beaux-arts du Canada, Bibliothque et archives, c2007.

Presented at Convocation on Friday, May 2nd, 2008 by Marilyn Nasserden. Award was accepted by Marilyn Berger on behalf of Philip Dombowsky and the National Gallery of Canada.

Thank you to the jury: Christine Sammon, Director, Library, Alberta College of Art & Design, Calgary AB; laine Bgin, Bibliothcaire de rfrence, Mdiathque, Muse d'art contemporain du Montral, QC; and Liv Valmestad, Art Librarian, Architecture/Fine Arts Library, and Adjunct to the School of Art, University of Manitoba, Winnipeg MB.

Lynne Woodruff and Jill Patrick will be part of the jury

There is a web site for Canadian publishers http://www.publishers.ca/membership-search.htm who appeared to publish some art and/or architecture books. One can search by the subject Art/Architecture and Education/Scholarly. Publishers contacted included: Arsenal Pulp Press, Banff Centre Press, Creative Book Publishing, Douglas & McIntyre, The Dundurn Group, Goose Lane Editions, The Heliconia Press, The Porcupines Quill, McGill-Queens University Press, Pacific Educational Press, P.D. Meany Publishers, University of Alberta Press, University of British Columbia Press, University of Calgary Press, University of Manitoba Press, University of Ottawa Press, University of Toronto Press, and Wilfred Laurier University Press.Jill Patrick suggested that an article announcing the award winners be submitted to Quill & Quire, and that a national Call for Submissions be placed in Q&Q as either a display ad or a classified ad. This wasnt done this year. Shall we submit this years winner to Art Doc? Do we need to amend the Award guidelines to encourage broader call for nominations and publicity of winner?

Marilyn and Liv reviewed the manual and proposed the following changes: Change "Canadian chair chooses chair" to "Canadian chair IS chair"

The chair of this committee will be a member of the committee the previous year to gain the experience necessary

The timeline was modified to align it with other awards:

May 15 - changes

July 15 0 budget request

September 15 draft

December 31 application

www.artexte.ca/ifla2008/preconference.html The 2007 Dwyer Jury expressed concern over the low number of nominations and suggested distributing the call for nominations more widely. I believe that in previous years the call for nominations mainly went out to ARLIS/NA members, throught the parent and chapter lists. This year, I distributed the call for nominations more widely.

Call for nominations was sent out to arlis-l, carlis-l, and the MOQ, Ontario and Northwest Chapter lists as well as to 18 Canadian publisherslisted on the Canadian publishers webpage:

We received 6 nominations, 4 of which were from publishers and 2 from ARLIS colleagues. This is not significantly more than in previous years. Another related suggestion was to publicize the winner more widely. At our Atlanta meeting,

We need to take it upon ourselves to submit nominations for this award.

Feb 15 notifications

Karen McKenzie suggested to publicize the award with museums and galleries

Jill Patrick suggested we have more formal press release that can be distributed widely
11. Inclusion of Melva J. Dwyer Award in ARLIS/NA Awards Manual

Inclusion in the Awards Committee to assist with promotion of the Dwyer Award


13. ARLIS/NA Canada Web Site Report (James Rout) http://jrout.banff.org/

12. ARLIS/NA Assessment Task Force Recommendations - Canadian Representative and ARLIS/NA Canada roles: updateJill Patrick requested that the ARLIS/NA board should reconsider the multilingual issue, adding that it is unacceptable to not have formal translation process in place. This sentiment was echoed by many others at the meeting July 2007 moved chapter web site to new more-stable server

Problem with transfer of diacritics

ARLIS/NA Executive Board Canadian Member-at-large position vote passed along with other bylaw changes this winter

New International Relations Committee (IRC) Charge

Conference sessions in French and Spanish

Board and Publications Committee discussion regarding translator Suggest that ARLIS/NA Canada creates a translator officer position and appoints someone to translate chair reports, chapter minutes, etc. Make motion to create this position and ask for volunteers?

Suggest that special funding requests are used to translate important Society documents into both French and Spanish for website, such as bylaws

Could also suggest other languages for promotional materials developed together with Membership Committee with special funding request

ACTION: Liv Valmestad will bring this issue back to the board.

Chapter Minutes approved Agenda approved