ARLIS/Canada: Annual Business Meeting - Roosevelt Hotel, New York, NY

April 19, 2004

Members present: Sylvie Alix, Lynda Barnett, Patricia Black, Sandra Cowan, Margaret English, Jonathan Franklin, Nicole Gjertsen, Carole Goldsmith, Renata Guttman, Mary Kandiuk, Anna Kindl, Kathryn Kollar, Francesca Maniaci, Michael May, Karen McKenzie, Irena Murray, Marilyn Nasserden, Jill Patrick, Daniel Payne, Irene Puchalski, Melinda Reinhart, James Rout, Cheryl Siegel, Catherine Spence, Liv Valmestad, Sheila Wallace, Kathy Zimon

Secretary: Cheryl Siegel

1. Welcome and Introductions

The meeting was called to order by outgoing Chair Irene Puchalski at 6:00. Irene introduced new Chair and Canadian Representative Jonathan Franklin.

2. Adoption of the Agenda

There were no amendments to the Agenda.

3. Approval of the minutes of the ARLIS/Canada members meeting March 21, 2003 (Baltimore, MD)

Motion to approve the minutes by Irena Murray, seconded by Jill Patrick.

Motion Passed.

4. Business arising from the minutes

Kathy Zimon reported that Art Index will be including Canadian publication Artichoke beginning in 2004.

5. Report from the Past-Chair, Irene Puchalski

The current executive officers of ARLIS/Canada are:

Jonathan Franklin, Chair

Cheryl Siegel, Secretary/Treasurer

Ilga Leja, Atlantic Region Representative

Mary Lochhead, Prairie Region Representative

Francesca Maniaci, ARLIS/MOQ Representative

Hildegard Lindschinger, ARLIS Ontario Representative

Cheryl Siegel, ARLIS NW Representative

Irene Puchalski, Past Chair

Irene reported on her activities as the Canadian Representative to the Executive Board of ARLIS/NA.

Congratulations were extended to ARLIS/Northwest, who will be hosting the 2006 ARLIS/NA Conference in Banff.

Thanks to James Rout for hosting the ARLIS/Canada website.

During the last year, Irene attended the ARLIS/Ontario spring meeting in Waterloo and fall meeting in Toronto, the ARLIS/MOQ spring and fall meetings in Montreal and the mid-year Executive Board meeting in Philadelphia.

She wrote to H.W. Wilson in support of including Artichoke in Art Index.

With Carole Goldsmith she reviewed the ARLIS/Canada by-laws.

Irene appointed the jury, coordinated the call for nominations and the selection of the winner of the Melva J. Dwyer award. The winner was announced and the award presented at Convocation at the Heckscher Theatre at Museo del Barrio on Sunday April 18. The presentation was made by Daniel Payne to General Idea Editions: 1967-1995 (Missisauga, Ontario: Blackwood Gallery, c.2003). The award was accepted by Barbara Fischer, Director/Curator, Blackwood Gallery and Fern Bayer, Researcher.

At this point, Irene turned the chair over to Jonathan Franklin, who expressed his pleasure at being appointed the new Canadian Representative to the ARLIS/NA Executive Board.

6. Local Chapter Reports

News from the Canadian Chapters and Regions:

More news from these chapters can be found on the individual websites.

ARLIS/MOQ http://library.concordia.ca/arlismoq/

ARLIS/Ontario http://www.fis.utoronto.ca/people/affiliated/arlisont/

ARLIS/NW http://hnear.home.mindspring.com/arlisnw/

A. ARLIS/MOQ - Francesca Maniaci reported from the Montreal-Ottawa-Quebec Chapter. New Chapter officers are Isabelle Crpeau et/and Susan Travis, Co-Prsidentes / Co-Presidents; Diane Valle, Secrtaire / Secretary; Kathryn Kollar, Trsorire / Treasurer; Janice Anderson, Responsable des membres / Membership Secretary; Francesca Maniaci, Reprsentante de ARLIS/Canada / ARLIS/Canada Representative; Ginette Bujold et/and Francesca Maniaci, Co-Prsidentes sortantes / Past Co-Presidents.

The Chapter met in Montreal November 21, 2003. The theme of this meeting was Libraries and Censorship. Another Chapter meeting is planned in Montreal on 30 April.

B. ARLIS/Ontario - Daniel Payne reported on the activities of the Ontario Chapter. New Chapter officers are Daniel Payne, Chair; Mary Kandiuk, Vice Chair/Chair elect; Catherine Spence, Treasurer and Membership Secretary; Lynda Barnett, Recording Secretary and Hildegard Lindschinger, Past Chair and ARLIS/Canada Representative.

The Chapter met on October 17, 2003 at the Arts and Letters Club, Royal Ontario Museum and The Carlu. A spring meeting is scheduled for May 14, 2004 at Brock University. The goal is to hold meetings each year in October and May.

2004 Travel awards went to Margaret English and Karen McKenzie.

The Chapter held a silent auction that earned $750.00. The Treasury has a balance of $5457.37.

The ARLIS ON e-newsletter was launched September 19, 2003 and will be sent to members on a quarterly basis.

Future plans include a new website and a possible joint meeting with the ARLIS/Western New York Chapter.

C. ARLIS/Northwest - Cheryl Siegel reported that current chair Ed Teague has brought new life to the Chapter. A Western Regional Conference, sponsored by ARLIS/Northwest, ARLIS/Mountain West, ARLIS/Northern California and ARLIS/Southern California was held in Portland in July of 2003. The annual Chapter meeting was held at the Tacoma Art Museum in February 2004.

Northwest Chapter members are eager to be active in the planning for the ARLIS/NA Conference in Banff in 2006.

Current officers are Ed Teague, Chair; Jodee Fenton, Vice Chair/Chair Elect; Connie Okada, Secretary; John Cull, Treasurer and Cheryl Siegel, Past Chair and Representative to ARLIS/Canada.

7. Regional Representatives Reports / Rapports des reprsentants rgionaux

A. Atlantic Region - Irene read a note from Ilga Lega with an update on new library plans at Nova Scotia College of Art and Design.

B. Prairie Region - Liv Valmestad is currently on leave. She reported on the Winnipeg Building index and an asbestos abatement at the University of Winnipeg Fine Arts Library. The University is actively raising funds for a new centre for music, art and design.

8. ARLIS/Canada Bylaws / ARLIS/Canada Reglements

Irene Puchalski stated that the current version is a working draft. She and Carole Goldsmith explained the changes. The changes highlighted are to Article IV. no. 1, Article V no. 2 and Article IX nos. 1 and 2.

The first two of these changes refer to appointments to the Executive Committee and the terms of these appointments.

Article IV. no.1 is amended to make regional representatives appointees. Article V. no.2 revises the length of terms to be served by these appointees. Article IX. Nos. 1 and 2 define the reporting requirements for the Chair. These have been amended to reflect the requirements of ARLIS/NA.

Jill Patrick moved that we accept these changes, seconded by Irena Murray.

Motion passed.

(Jonathan Franklin agreed to check the French version of the document)

9. Upcoming Conferences

A. ARLIS/NA Houston, March 31 - April 6, 2005 - we are all urged to attend, apply for travel awards and propose sessions. This seems to be shaping up to be a very fine conference.

B. ARLIS/Canada Chapter 2005 - Jonathan Franklin suggested that a Canadian Chapter meeting might be a worthwhile project, unless members were feeling that planning the Banff Conference did not allow adequate time and resources for planning and attending. At this time there was some reservation about using our resources to plan an additional meeting.

C. ARLIS/NA Banff, 2006 - Marilyn Nasserden and James Rout reported that they were eager to get started on the plans for this event. Because the ARLIS/NA Executive Director, Elizabeth Clarke, is based in Calgary, she has been exceedingly supportive and helpful in preparing the groundwork for this conference. Marilyn and James will be the local arrangements co-Chairs and Kathy Zimon and Jill Patrick will be Program co-Chairs. The Banff Springs Hotel will be the site. Dates are May 3-11, 2006. The Theatre at the Banff Centre has been booked for Convocation. We are all urged to come up with exciting program proposals for this conference, as the programming must be strong to attract attendance, when the commercial and cultural attractions in Banff do not compete with the large urban centres where conferences are traditionally held.

D. The ARLIS/NA Conference will be held in Atlanta, GA in 2007.

10. ARLIS/Canada Website

James Rout reported on the ARLIS/Canada website. James is our webmaster and plans to streamline the website, with more focus on Canadian content. With the help of Jonathan Franklin the website will aim to be fully bilingual.

11. Projects

History of Art Libraries in Canada project

Jonathan Franklin read a message from Jo Beglo with the news that this project is looking for funding to be completed. The prospectus for the HAL project can be found atwww.fis.utoronto.ca/people/affiliated/arlisont/Prospectus-HAL.pdf.

12. Melva J. Dwyer Award

Irene Puchalski thanked the jury members for a fine selection this year. Members of the jury for the 2004 prize were: Jonathan Franklin, Mary Lochhead and Daniel Payne.

13. Other Business

Irena Murray proposed that the Canadian Chapter might be interested in working together to create a Union Catalogue of architectural archives. The University of Calgary and Mc Gill are primary depositories. Where are other locations? The membership was left to ponder this possibility.

Jonathan thanked Irene Puchalski for all of her hard work as Canadian Representative to the Executive Board of ARLIS/NA.

The meeting adjourned at 7:01.