ARLIS/Canada: Annual Business Meeting -Baltimore, 21 March, 2003

Chair: Irene Puchalski

Present: Marilyn Berger (McGill University), Daphne Dufresne (UQAM), Marilyn Nasserden

(University of Calgary), Daniel Payne (OCAD), Irene Puchalski (University of Toronto), and Kathy

Zimon (University of Calgary -retired)

Recorder: Marilyn Nasserden

Agenda:

1. Welcome from the Chair.

2. Agenda was amended to include the Nominating Committee under Other Business (Daphne Dufresne).

-The amended Agenda was adopted

3. Minutes of ARLIS/Canada members meeting March 21, 2002 (St. Louis)

-Motion to approve minutes by Marilyn Berger, seconded by Daniel Payne

4. Business arising from the minutes

-Chapter by-laws to be reviewed this year. This should be done every five years. Carol Goldsmith had previously offered to be a part of the committee performing this review. The Chair will seek other volunteers.

5. Report from the Chair, Irene Puchalski

The 2003 Executive Officers of ARLIS/Canada are:

Irene Puchalski, Chair

Carole Goldsmith, Past-Chair

Paul Chenier, Secretary/Treasurer

IIga Leja, Atlantic Region Rep.

Mary Lochhead, Prairie Region Rep.

Jonathan Franklin, ARLIS/MOQ Chapter Rep.

Amy Marshall, ARLIS/Ontario Chapter Rep.

Cheryl Siegel, ARLIS/Northwest Chapter Rep.

Congratulations to all executive officers of all the Canadian chapters.

The ARLIS/Canada website, hosted and maintained by James Rout at the Banff Centre for the Arts has a new web address: http://www.arliscanada.ca. Thanks go to James Rout for maintaining the ARLIS/Canada website, which provides a national presence for ARLIS/Canada.

This past year I attended the ARLIS/NA conference in St. Louis and the mid-year Board meeting in New York in August. I was very fortunate to be able to attend 'Springtime in the Rockies' a joint ARLIS Canada/Northwest Chapter regional conference held at the Banff Centre in Alberta. It took place from May 31st -June 2nd and was the second time that ARLIS/Canada had a chance to meet within Canada. 40 members and guests attended. The event-filled itinerary included interesting panel presentations, tours, good food and lots of it, and of course, a spectacular setting. Thanks again to James Rout, Marilyn Nasserden and Kathy Zimon who are the Alberta members of the Northwest Chapter -and also to Cheryl Siegel and John Cull. I also attended an ARLIS/Ontario meeting in Oshawa and the joint ARLIS/MOQ/Ontario meeting in Montreal in October as well as the ARLIS/Northwest meeting in Vancouver in December. I consider myself very fortunate to have been able to attend these. I thoroughly enjoyed them and the opportunity to meet with so many Canadian colleagues.

I explored the feasibility of charitable status for the ARLIS/Canada chapter. This was a status that was easy to attain in the '60s, but the Canadian government has tightened up on this in recent years. Elizabeth Clarke from HQ confirms this as she has explored this with other Canadian associations that she manages.

I contributed a report on ARLIS/Canada for the August issue of ARLIS/NA Update. I also prepared a report on ARLIS/Canada activities for the ARLIS/NA Executive mid-year Board meeting.

As Chair of ARLIS/Canada I had the privilege of administering the Melva J. Dwyer Award. (More later in meeting.) I'm very pleased to report that the Jury received many worthy nominations this year.

Canadian member activities - Kathy Zimon serves as co-editor of Art Documentation, together with Tom Jacoby. Jo Beglo serves as representative to the IFLA Section of Art Libraries. Marilyn Berger is a member of the ARLIS/NA Development Committee, and Daphne Dufresne is a member of the ARLIS/NA Nominating Committee.

The 2002 recipient of the David Mirvish Books Travel Award was Kathy Zimon. This past fall David Mirvish Books informed us that they were no longer able to fund this Travel Award. Other Canadian sources are being sought. If you have any suggestions please get in touch with me. I encourage everyone to apply for ARLIS/NA travel awards for which all ARLIS/NA members are eligible.

6. Local Chapter Reports

A. Montreal Ottawa Quebec

-A special issue of MOQ DOC was issued for the Chapter's 15th anniversary. This is a milestone as MOQ was the first Canadian chapter.

B. Ontario (Daniel Payne)

-Everyone was saddened to hear of the death of Gloria March of the AGO.

-The Treasurer and Membership Secretary positions were amalgamated.

-May 9th meeting at Wilfred Laurier will include a tour of the Canadian Glass and Ceramic Gallery.

-The History of Art Libraries project (Jo Beglo): the board has decided to redirect the usual donation for the welcome party to this project instead ARLIS Ontario has traditionally supported the Welcome Party financially and will continue to do so in the future; however, we feel that the financial strain of Jo Beglo's project warrants this "emergency" funding.

Fundraising committee -Projects:

-Daniel Payne nominated to Fundraising Committee

1) Materials sold at the Old Paper Show at the Toronto St. Lawrence market raised $80 for ARLIS on October 27th;

2) Sale of records on EBay raised over $60;

3) The Christmas Silent Auction 2002, held at Dorothy H. Hoover Library at OCAD, raised over $630. Thanks to all attendees who provided potluck items and materials for the auction (including a vol. 1, no.1 copy of Chatelaine from the AGO). Special thanks are due to Jill Patrick for opening the library for this event and providing some beautiful art books for the auction as well as an A.J. Casson print; and Heather Thelwell who (to quote Larry Pfaff) "in a miracle of organization orchestrated the fabulous spread of holiday food and drink and coordinated the layout of auction items."

Travel award was raised to $750.00, however, there were no applications this year. A discussion followed regarding giving two travel awards next year for the New York conference.

Membership: New Membership Directory (Spring 2002) was distributed to all at that meeting.

C. Northwest

-Wonderful Spring meeting in Banff

-The Fall meeting included a dinner at Cheryl Siegel's home, with Don Luxton, President of the Canadian Art Deco Society as a speaker, a demonstration of the VPL digital photograph collection, and virtual reference at SFU.

7. Regional Representative Reports

A. Atlantic Region: Presented on behalf of IIga Leja

-NSCAD in the past year has had a digital images pilot project in which images were collected from NSCAD faculty, students and alumni to develop a NSCAD-related image database. This project has been very successful. Now looking for more funding to move the project beyond its pilot phase.

-In June, NSCAD is losing to retirement their valued visual resources librarian for over 30 years, Mary Snyder. Plans are to advertise this position soon.

B. Prairie Region: Presented on behalf of Mary Lochhead

Manitoba

-Kenlyn Collins, Librarian, Winnipeg Art Gallery reports that she has hired Emma Coady, a full-time Library Technician, this year. The additional staff has allowed the library to remain open longer hours. Kenlyn also reported that due to a generous donation from the Leonard Foundation in Ontario, the library has acquired the Grove Dictionary of Art.

University of Manitoba

-Liv Valmestad, Reference Librarian/Bibliographer for the School of Art is on maternity leave.Donna Masson has been hired for this period.

-Mary Lochhead returned to her position as Head, Architecture/Fine Arts and Music Library,University of Manitoba, in June 2003 after a very positive year at Memorial University. She and the rest of the library staff are busy developing plans for the new architecture, art and music library , which will be part of the Centre for Music, Art and Design (CMAD). The architects selected for the project are LM Architects (Winnipeg) in partnership with Patkau Architects Inc.(Vancouver). Jim Orlikow (LM) and John Patkau are graduates of the architecture programme at the University of Manitoba. CMAD will include the library, a Class A gallery, production/recording facilities, high-end digital design labs and common spaces for students and faculty. Meetings are being held almost every two weeks and preliminary drawings are expected this summer. If all goes well and funds are raised occupancy is expected in 2006/7.

Saskatchewan

University of Regina

-Donna Bowman reports that she has had very positive responses from new Art History faculty members to her instruction classes.

-University Librarian, Bob Foley, reported that the Art and Education Library will be moving into the main Archer Library. Bob expects renovations to be complete and the collections integrated not sooner than December 2003. He also reported that the new Archives and Special Collections room holds an extensive collection of artists' papers (e.g. the Regina Five).

8. Upcoming Conferences

A. ARLIS/NA Western Regional Meeting -Portland, Oregon, "City of Roses," July 31 -August 3, 2003: Artworks Bookworks: Craft & Documentation in the Digital Age.

B. ARLIS/NA- New York City, April 15-20, 2004

-at the Roosevelt Hotel, which has been newly renovated.

C. 2005 conference to be held in Houston, Texas

D. Banff was suggested for the 2006 conference. An invitation is required from the Chapter Chair, Ed Teague. Some issues were discussed by members: feasibility, especially with Elizabeth Clarke from HO based in Calgary, consideration of the number of local people needed to organize the conference, reference to the conference manuals on the ARLIS/NA website.

9. Melva J. Dwyer Award

The winner of the 2002 Melva J. Dwyer Award was Joan Reid Acland for her bilingual publication "First Nations Artists in Canada: A Biographical/Bibliographical Guide 1960 to 1999 / Artistes des Premi�res Nations au Canada: Un guide Biographique/Bibliographique 1960�� 1999."

The winner of this year's award will be announced at the convocation ceremony on Sunday March 23rd. I had the pleasure of chairing the 2003 Dwyer Award Jury. The Jury members were Melinda Reinhart, Concordia University; Margaret English, University of Toronto; Kathy Zimon, University of Calgary (retired). Marilyn Berger from McGill University will be presenting the award.

For the first time Canadian publishers associations and Canadian writers associations were also contacted.

As per the request by Canadian members, the Dwyer Award book sticker and certificate are now bilingual. Thanks go to Fran�oise Roux of the CCA for providing the translations.

One Canadian member has suggested having 2 Dwyer awards -1 for a hardcopy publication and 1 for an electronic medium, so I would like to bring this up for discussion today. All mediums/formats are presently eligible for the Dwyer Award. We only had 1 nomination of an electronic format that qualified this year, so we will keep this in mind for the future, but at present the nominations show that the demand isn't there yet for electronic formats to have a separate category.

The Dwyer Award is actually funded by ARLIS/NA. They have given us $200.00 U.S. to produce the award certificate and book stickers. The printing process for this is coordinated by HQ, so if we wanted to have a second Dwyer Award we would have to go through ARLIS/NA for additional funding, etc.

10. Projects- History of Art Libraries in Canada

-Daniel Payne read Jo Beglo's report

-Project of ARLIS/Canada. Part of the National Gallery of Canada's Library and Archives Occasional Papers series.

-Essays submitted: Diana Cooper and Peggy McBride on the history of the Fine Arts Library, UBC, Melva Dwyer on the history of CARLIS, Rosemary Haddad on the history of the CCA, Christine Sammon on the history of ACAD, Cheryl Siegel on the history of VAG, Randall Speller on Canadian book illustration and design, Mary Williamson on the history of the Toronto Public Library, and Liv Valmestad on the history of the Architecture/Fine Arts Library, University of Manitoba. Eleven other people have promised articles.

-Costs as high as $100,000. Fundraising is ongoing. We are grateful to Murray Waddington, National Gallery of Canada, who has been actively working on our behalf. Thank you to everyone for your support for this project.

11. Artichoke/Art Index (K. Zimon)

-Kathy noted that Artichoke had applied to be indexed in Art Index and was turned down because Art Index said they had as many periodicals as they could handle at this time. As some journals have recently ceased that were being indexed by Art Index, Kathy suggested that now might be a good time to approach Art Index regarding indexing Artichoke.

-Irene will write a letter of support on behalf of ARLIS Canada

12. Other business

Nominating Committee (Daphne Dufresne)

-We are looking for our next Canadian representative to ARLIS/NA for the years 2004/2005 and 2005/2006 (two-year term). This involves attending chapter meetings (at least one per chapter per year) and a mid-year board meeting, as well as serving as Executive Board liaison to several ARLIS/NA committees. Interested persons should consider the need for time and financial assistance that might be forthcoming from their institutions.

13. Adjournment