ARLIS/Canada: Annual Business Meeting

ARLIS/NA Conference, St. Louis, March 21, 2002

Chair: Irene Puchalski

Present: Louise Barak; Marilyn Berger; Cyndie Campbell; Sheila Carey; Paul Chénier; Daphne Dufresne; Michael May; Karen McKenzie; Marilyn Nasserden; Jill Patrick; Daniel Payne; Irene Puchalski; Angelo Rao; Judy Silverman; Jaqueline Thompson; Kathy Zimon.

Recorder: Paul Chénier

Agenda :

1. On Thursday evening 21March, Irene Puchalski, incoming Canadian Representative, ARLIS/NA and incoming Chair, ARLIS Canada welcomed all present at the annual business meeting of Canadian members. Irene thanked Carole Goldsmith for all her hard work in representing Canadian members during the past two years as ARLIS/NA Canadian Representative and ARLIS/Canada Chair.

2. The agenda of the meeting was approved. Moved by Judy Silverman and seconded by David Payne.

3. The minutes of the ARLIS/Canada members meeting of 2 April, 2001 (Los Angeles) were unanimously approved. Moved by Cyndie Campbell and seconded by Judy Silverman.

4. Business arising from the minutes of the meeting of 2 April, 2001.

Item 5B - Puchalski; Arts & Letters Club; item 6B - 2001; item10B - Davis.

5. Report from the Chair.

Since Carole was unable to attend this conference, her report was read by Irene Puchalski.

In her message Carole congratulated the new ARLIS/Canada executive and the executive officers of the other Canadian chapters. Carole reminded us to forward chapter reports, newsletters and information about chapter meetings to James Rout, at the Banff Centre for the Arts and thanked James for maintaining the ARLIS/Canada website, which provides a national presence for ARLIS/Canada.

In April, Carole attended the ARLIS/NA annual conference in Los Angeles; in August, the mid-year Board meeting in New York; the ARLIS/NW Chapter spring and fall meetings in Vancouver; the ARLIS/Ontario Chapter meeting in London. Unable to attend the ARLIS/MOQ Chapter meeting in person, Carole forwarded a report for the fall meeting.

Last November, Carole attended the "History of the Book in Canada" conference in Vancouver. She met and discussed with Jo Beglo the projected publication on the history of art librarianship in Canada. Carole provided Jonathan Franklin with text missing from the ARLIS/NA website for the ARLIS/NA Canadian Representative duties, and prepared electronic versions of the ARLIS/Canada by-laws for posting on the ARLIS/NA and ARLIS/Canada websites.

Daphne Dufresne was thanked for translating the bylaws. Carole reminded us that the by-laws should be reviewed at least every five years and recommends that the ARLIS/Canada executive appoint a task force to review chapter by-laws over the next year.

Carole contributed a report on ARLIS/Canada for the June issue of ARLIS/NA Update. In May, Carole posted a news update on carlis-l and prepared a report on ARLIS/Canada activities for the ARLIS/NA Executive mid-year meeting. Carole wrote a statement of support for our members who were on strike at the National Gallery of Canada and spoke to the new director of the Vancouver Art Gallery on behalf of the library staff who had seen their hours cut.

Carole administered the Melva J. Dwyer Award for the second year. Names of past Dwyer award winners will soon be posted on the ARLIS/NA website. Carole sat on the ARLIS/NW Chapter Committee to plan the Banff Meeting and hopes to see many of us there. She pointed out that this will be the second time that ARLIS/Canada members have a chance to meet within Canada.

In 2001, two Canadian members received ARLIS/NA research awards and appointments. Jonathan Franklin received the H.W. Wilson Foundation Research Award and Kathy Zimon received the Worldwide Books Publication Award. Jonathan is the web editor for ARLIS/NA. Kathy was appointed co-editor of Art Documentation, along with Tom Jacoby. Jo Beglo has been appointed as a representative of the IFLA Section of Art Libraries.

Carole encouraged members to apply for travel and research awards. Information about the awards can be found on the ARLIS/NA homepage. The winner of this years Mirvish award will be announced in St.Louis.

Carole recognized all members who have won awards, served on committees or executive positions on ARLIS/NA or Canadian chapters, and who have contributed to the success of annual conferences, either through donations or by participating in sessions and conference organizing.

Carole added that serving as ARLIS/NA Canadian Representative and ARLIS/Canada Chair for the past two years, and to have worked with dedicated and enthusiastic members of the association has been a rewarding and humbling experience. Carole congratulated Irene Puchalski on taking over the role of ARLIS/Canada Chair and wished all members a successful conference in St.Louis.

Irene Puchalski encouraged the membership to apply for the travel or research awards available. The recipients this year are Kathy Zimon é David Mirvish Books Travel

Award; Paul Chénier - ARLIS/MOQ travel award; Daniel Payne - ARLIS/Ontario travel award.

The mid-year ARLIS/NA Board meeting will be in New York City in August. Any issues, comments, or concerns should be brought to Irene's attention before 8 August.

6. Reports from individual Canadian chapters and regions:

ARLIS/MOQ Chapter :

Cyndie Campbell reported on behalf of Jonathan Franklin and Wolfgang Noethlichs, Co-Presidents. The Chapter has embarked on an administrative experiment this year, with two Co-presidents sharing the duties. The Chapter is still without a Vice-President. The Executive Officers are Emmanuella St-Denis, Secretary; Matthew Dupuis, Treasurer; Francesca Maniaci, Membership Secretary, and Evlyn Payton-Traylor and Diane Vallé, Fundraising. Past-President is Melinda Reinhardt. Renata Guttman continues as Webmaster. The Professional Development Awards Committee, chaired by Cyndie Campbell awarded the 2002 Travel Award to Paul Chénier, of the Canadian Centre for Architecture Library and the 2002 Membership Award to Francesca Maniaci of McGill University. The spring 2002 issue of MOQDOC is in preparation, care of the Editor, Emmanuella St-Denis. The next ARLIS/MOQ meeting will be on 17 May at the Montréal Botanical Garden. The fall meeting will be a joint two day mini-conference with ARLIS/Ontario to be held in Montréal on the 25 and 26 of October. This will help mark the 15th anniversary of ARLIS/MOQ.

B. ARLIS/Ontario Chapter:

Daniel Payne reported on behalf of Amy Marshall.

The spring 2001 meeting was held on 25 May at the London Public Library and the University of Western Ontario. Members toured local history collections at the Public Library and the J.J. Talman Regional Collection at Western, the holdings of the McIntosh Gallery, and the John Labatt Visual Arts Centre where the business meeting took place. The fall meeting at the White Mountain Academy of the Arts in Elliot Lake was held on 28-30 September. Hosted by Thea DeVos, members toured the Academy, participated in the Deer Trail Studio Tour and were welcomed at Thea's house for dinner. At the business meeting, the 2002 Chapter Executive was elected. They are: Larry Pfaff, Chair; Hildegard Lindschinger, Vi-Chair; Thea DeVos, Secretary; Mary Williamson, Membership Secretary; Shelley Gullikson, Treasurer; Amy Marshall, Past Chair

The Fundraising Committee Chair Shelley Gullikson organized a get-together and silent auction at the Art Gallery of Ontario Library on 12 December to raise funds for the next Chapter Travel Award. Enthusiastic members and guests raised $267.00. Chapter membership continues to grow, thanks to Mary Williamson. The Chapter Website is helping to broaden the membership base. The Chapter is looking forward to the Banff Meeting and the joint fall meeting in Montréal with the ARLIS/MOQ Chapter.

C. ARLIS/Northwest Chapter:

Kathy Zimon reported on behalf of Cheryl Siegel

The spring meeting of the Chapter was held on 4 May at the Vancouver Art Gallery. The Chapter by-laws were reviewed and updated. After the business meeting, Guy Robertson, an expert in disaster planning gave a talk about earthquakes. The group then toured the Cornelius Krieghoff exhibition. The Banff Conference planning committee will be chaired by Marilyn Nasserden of the University of Calgary. The event will take place on 31 May-2 June, 2002. An exciting round of meetings and social events has been planned. Check the website for current developments and a registration form that can be printed out at http://www.banffcentre.ca/library/carlis/banff. The registration deadline is 12 April 2002. The Chapter is looking forward to the Banff meeting and hopes to see many ARLIS/NA friends there. The Executive committee of ARLIS/Northwest held a meeting on 11 October at the Vancouver Art Gallery and another on 2 November at Simon Fraser University. The second meeting of the Chapter was held at the University of British Columbia on 1 December. After the business meeting and a roundtable of presentations, the members toured the exhibition "Spirit of Islam" at the Museum of Anthropology and visited the Morris and Helen Belkin Gallery exhibition "Conceptions: the conceptual document, 1968-1972". Efforts are made to expand the membership. A Canadian bank account was established to help deal with cross-border accounting. The Chair of the Chapter is Cheryl Siegel. The Past-Chair is Diana Cooper. The Chapter web site is at http://hnear.home.mindspring.com/arlisnw/. The Webmaster is Hollis Near.

The Chapter welcomes Irene Puchalski as the new Canadian Representative to the Board. The Chapter also extends deep and heartfelt thanks to Carole Goldsmith who has given many hours to ARLIS/Canada and has been a very conscientious Representative for these past two years.

7. Regional Representative Reports:

A. Atlantic Chapter: no report. B. Prairie Region: no report

8. Upcoming conferences

A. Banff Meeting, 31 May - 2 June, 2002 - Marilyn Nasserden distributed the brochure that contains details of the program for the Banff Meeting. She thanked all those involved with the preparation. Marilyn pointed out that the registration fee includes most of the meals. As a fundraiser at the meeting, plans are to have a silent auction. Publishers will be asked to donate one title. In return, brochures, catalogues and order forms of publishers will be displayed. Irene thanked all of those who have worked on planning the Banff Conference.

B. ARLIS MOQ and ARLIS Ontario, Montréal, 25-26 October, 2002.

C. ARLIS/NA 2003 will be held in Baltimore, 20-26 March.

D. ARLIS/NA 2004 will be held in New York City.

9. The Melva J. Dwyer Award

A. Irene Puchalski reported on behalf of Carole Goldsmith. Irene was unable to announce the name of the winner before the convocation ceremony. [The winner of the 2002 Melva J. Dwyer Award is Joan Reid Acland for her publication "First Nations Artists in Canada: A Biographical Guide/Bibliographical Guide 1960-1999"]. The award was presented by Karen McKenzie at the Convocation ceremony held at the Sheldon Concert Hall in St.Louis. The jury members for the award were: Diana Cooper, University of British Columbia; Rosemary Haddad, Canadian Centre for Architecture; Irene Puchalski, University of Toronto.

B. The new Dwyer Award book sticker

The ARLIS/NA Executive Director proposed a design for a new Dwyer Award book sticker. Because of a tight timeline to create this and a certificate in time for the St.Louis conference, Carole Goldsmith approved the design as presented by E. Clarke for this yearés award. It is similar to the new design for the Wittenborn Award, part of a new overall "graphic identity" package for ARLIS/NA. ARLIS/Canada was assigned $200 by ARLIS/NA for production of the sticker and certificate.

Irene showed various colour examples of the sticker to the members. A discussion about the sticker and the choice of colour took place.

10. Projects:

A. Jo Beglo's report was read by Cyndie Campbell. The "History of Art Libraries in Canada ", a project of ARLIS/Canada is in development. The working title of the publication is "Essays in the History of Art Librarianship in Canada". A team of twelve editors from across Canada has been assembled and Jo is the General Editor. The Group met in June 2000. A call for papers was posted in September. The response was a roster of 17 essays that will help shape the book. The names of the authors were read out. May 2002 is the deadline for the final draft. Fundraising will be necessary to achieve the final publication.

11. Consultative process to reform the Copyright Act.

Irene Puchalski mentioned that she had posted on carlis-l the information about the consultation sessions that were to be held across the country to amend the Copyright Act.

Kathy Zimon said that Westerners protested as the West was left out of the consultation process. Daphne Dufresne added that universities in Québec had presented their submissions. A point raised by the CREPUQ is that the classroom is a place for research and not a public area and where the use of digitized images of art objects and the rights of authors/artists must be looked at.

12. Other business

Irene Puchalski asked if it was still necessary to send initial calls of nomination for the Dwyer award by regular mail and e-mail. In the past people were notified in both formats.

Cyndie added that for those who do not have e-mail, they could be notified by snail mail. It was voted to use e-mail. Karen McKenzie suggested that the announcement could be posted on Chapter websites. Kathy suggested that it be advertised to provincial society of writers to provide a wider distribution of the information.

Message from Vicki Davis

The manager of the CCI Library has retired. Resources on CHIN are being revised. The CHIN Web site will be free. No password needed.

Kathy Zimon mentioned that as co-editor of Art Documentation, she welcomes ideas or articles from Canadians. See the Web site for more information

Irene Puchalski thanked all the members for coming to the meeting.

13. Meeting adjourned

Submitted by Paul Chénier