ARLIS/NA Conference

Los Angeles

Monday, April 2, 2001

8:00-9:30 p.m.

CHAIR: Carole Goldsmith

Present: Marilyn Berger; Sheila Carey; Paul Chenier; Elizabeth Clarke; Vicki Davis; Daphne Dufresne; Carole Goldsmith, Shelley Guillikson; Rosemary Haddad; Mary Kandiuk; Michael May; Karen McKenzie; Marilyn Nasserden; Irene Puchalski; Cheryl Siegel; Madeleine Robin; Liv Valmestad; Sheila Wallace; Kathy Zimon.

RECORDER: Paul Chenier

AGENDA:

1. Carole Goldsmith, ARLIS/NA Canadian Representative & ARLIS/Canada Chair, welcomed all present for the annual business meeting of Canadian members.

2. Minutes of the ARLIS/Canada members meeting of March 21, 2000 (Pittsburgh) were unanimously approved. Moved by Marilyn Berger and seconded by Michael May. Carole welcomed Paul Chenier as the new Secretary/Treasurer.

3. Business arising from the minutes of the meeting of March 21, 2000.

Item 9 - Review of Canadian titles in Art Documentation.

Members had expressed concern that not enough Canadian titles were being reviewed. Rosemary Haddad contacted the editor, Joan Stahl, and summarized her reply on carlis-l (April 20, 2000). Carole reiterated that it is up to us to forward items of interest to the editor of Art Documentation.

Item 10 - Website/CARLIS Newsletter.

James Rout (Banff Centre for the Arts) was thanked for setting up the new ARLIS/Canada website. As the CARLIS Newsletter is no longer published, portions of the newsletter can now be found on the new ARLIS/Canada web site. Melva Dwyer continues to contribute information for the necrology section via Cheryl Siegel who forwards it to James Rout.

4. Report from the Chair.

Carole Goldsmith sent a letter to Melva Dwyer thanking her for her years of service as editor of the CARLIS Newsletter and also to Cheryl Siegel for her contribution. Carole's annual reports as ARLIS/NA Canadian Representative and as Chair of ARLIS/Canada were posted on the ARLIS/NA and ARLIS/Canada websites. Daphne Dufresne and Paul Chenier were thanked for doing translation work.

Carole attended the ARLIS/NA mid-year Board meeting Sept. 22-23, 2000, in Toronto. While in Toronto, Carole met with the ARLIS/Ontario Chapter Chair, Margaret English. Carole encouraged Ontario Chapter members to consider proposing Toronto as a future site for the ARLIS/NA annual conference.

The next mid-year ARLIS/NA Board meeting is to be held in New York City, August 11-13, 2001. If anyone has issues to be raised, please bring them up to Carole.

Carole wrote an article on the history of ARLIS/Canada which was pulished in the November special international issue of the ARLIS/UK & Ireland News-Sheet (#148). She also wrote a brief report on ARLIS/Canada activities for the August issue of ARLIS/NA Update, and prepared electronic versions of the chapter by-laws for posting on the ARLIS/NA and ARLIS/Canada web sites.

Jonathan Franklin is the new web site editor for ARLIS/NA. Members should send any information to be posted on the ARLIS/Canada web site to James Rout.

Two session proposals sponsored by ARLIS/Canada were not accepted by the 2001 Los Angeles conference planning committee. Session proposals for the ARLIS/NA 2002 annual conference in St. Louis are due May 1, 2001. This will be the first joint conference of ARLIS/NA and VRA.

Carole encouraged more people to apply for travel awards. This year, Irene Puchalski was awarded the David Mirvish Books Travel Award.

Carole reminded us that there is an election coming up for Canadian Representative. The nominating committee is looking for names. Sherman Clarke is the Chair. Do consider running if you are approached by the committee.

A round of applause was made to thank Karen McKenzie for her strong leadership as ARLIS/NA President for the past year.

5. Reports from individual Canadian chapters.

A. ARLIS/MOQ

Rosemary Haddad reported on behalf of the new Chair, Melinda Reinhart. At the moment the Chapter is without an incoming Chair. The next ARLIS/MOQ meeting will be on May 11 at Le Cirque du Soleil headquarters in Montreal. A fall meeting is planned for Ottawa. The membership Committee was hard at work and hopes to raise the membership to 70. A raffle is planned as a fundraising event. The new editor of the newsletter is Emmanuel St-Denis. Publications are to be in July and December. Cyndie Campbell reported that the Travel Award was presented to Jonathan Franklin. There were no candidates for the Membership Award. A small committee is working on the Vertical File project that received special funding from ARLIS/NA. The updated version will be published on the Web. The first phase should appear by next December. The Chapter By-laws (English) are to be revised and translated. A "special" award is in the planning stage. Renata Guttman is acting as web master. The Chapter website is at http://library.concordia.ca/arlismoq/

B. ARLIS/NA Ontario Chapter:

Irene Puchalski reported on behalf of the past Chair, Margaret English. The new Chair is Amy Marshall. In 2000, there were some successful fundraising events initiated by Jill Patrick. The spring meeting was held at the Arts Club in Toronto. To help increase the profile of the Chapter, the fall meeting was a successful 2 day event held at the University of Toronto. For 2001, the spring meeting will be held on May 25 in London at the London Public Library and the University of Western Ontario, and a fall meeting is tentatively planned at the White Mountain Academy of the Arts in Elliot Lake. The chapter web site is at: www.fis.utoronto.ca/people/affiliated/arlisont/

C. ARLIS/NA Northwest Chapter:

Cheryl Siegel reported that after the successful 1999 ARLIS/NA Conference in Vancouver, the chapter somehow imploded. The new Chair of the Chapter is Diana Cooper. The spring meeting of the chapter is planned for May 4th in Vancouver, at the Vancouver Art Gallery. A speaker will present a talk on earthquakes and disaster planning. More activities are planned in order to help to get the group together again. There has been continued discussion of the Banff Conference. The Chapter web site is at www.halcyon.com/hnear/arlisweb

6. Regional Representative Reports:

A. Atlantic Region: No representative was present. Carole reported on behalf of Ilga Leja that members were involved in a good deal of networking.

B. Prairie Region: Liv Valmestad reported that a lot of resource sharing is taking place between the University of Manitoba and the Art Gallery of Winnipeg. CLA will be held in Winnipeg in June 2000.

7. Banff Meeting:

There is a good deal of enthusiasm and interest about a joint meeting of ARLIS/NA NW Chapter and ARLIS/Canada. After discussion, it was decided that late May or early June would be the best time for the meeting. Sessions of interest to our members include digital imaging and a fundraising workshop. Other suggestions should be forwarded to Carole Goldsmith, Cheryl Siegel or James Rout. Cheryl expressed concern about attendance. She noted that despite the positive response, few people have indicated that they are able to attend. Plans for the conference will proceed and detailed plans will be sent out on carlis-l.

8. Upcoming conferences:

A. IFLA will be held in Boston this year, August 16-25. ARLIS/NA New England is co-sponsoring a pre-conference meeting with the art section of IFLA. Some members are planning to attend.

B. ARLIS/NA 2002 annual conference will be held in St-Louis, March 21-26. This will be a joint effort with the VRA.

C. ARLIS/NA 2003 will be held in Baltimore, March 20-27.

D. ARLIS/NA 2004 New York is preparing a proposal.

9. Melva J. Dwyer Award

The winner of the 2000/2001 Melva J. Dwyer Award was Kathy E. Zimon for her publication "Alberta Society of Artists: the First 70 Years". The award was presented at the Convocation ceremony held on April 1 at the Getty Museum. Jury members were Daphne Dufresne, James Rout and Cheryl Siegel.

Carole reported that the print presented to Kathy Zimon was the last of the series. At last year's business meeting in Pittsburgh it was decided to look into producing a certificate similar to the Wittenborn prize. An ad hoc task group has been formed to look into a replacement for the print.

10. Projects:

A. Jo Beglo's project "History of Canadian Libraries" will be published as an occasional paper of the National Gallery of Canada.

B. Karen McKenzie spoke about a possible project to create a "Union List of Canadian Sources for Provenance Research." She noted that museum libraries hold highly specialized literature such as collections of sale catalogues that don't appear in library catalogues. Vicki Davies proposed that CHIN would be an appropriate venue for hosting the list. Marilyn Berger said that we could apply for a research grant, if someone wants to pursue this.

11. ARLIS/Canada Chapter By-laws

Carole feels that some changes are needed to the chapter by-laws, as follows:

A. Article IV.1.C and Article V. 2 (Officers and Terms of Office).

Carole noted that there is a conflict between the terms of appointment for ARLIS/Canada officers (2 years) and past chapter chairs (1 year). She also suggested it that we should combine the positions of Secretary & Treasurer, and allow the Chair to appoint someone from the general membership, as well as from the Executive Committee. This is what was done with the appointment of Paul Chenier.

Carole will draft revisions for approval by the ARLIS/Canada Executive and the Canadian members. Final revisions will need to be approved by the ARLIS/NA Executive Board.

B. Article IV.1.A (ARLIS/Canada Chair)

This states that - "The Chair of ARLIS/Canada shall be the current Canadian Representative to the Executive Board of ARLIS/NA."

Carole noted that this is in conflict with ARLIS/NA policies, which require elected board members to resign from chapter officer positions (Policy Manual Section C-3), and questioned whether it would be more effective to have someone else serve as the Chair of ARLIS/Canada. An extensive discussion followed on the role of ARLIS/Canada within the larger organization. Marilyn Berger pointed out that the ARLIS/NA Executive Board had approved the ARLIS/Canada bylaws as presented, and that the Canadian Representative is in the best position to act on behalf of Canadian members as ARLIS/Canada Chair.

12. Other Business

Paul Ch�nier agreed to be the ARLIS/NA Update column editor for ARLIS/Canada.

13. Meeting Adjourned

Moved by Rosemary Haddad. Seconded by Vicki Davis.

Submitted by Paul Chenier